Our Services
Our service continues to develop / change over time to meet the ever changing needs of schools, in relation to DFE Estate Management Guidance and indeed changing needs and challenges of pupils.
We are here to help / support and guide clients in all aspects of Property Management and would be delighted to talk to prospective new clients about their requirements so we can develop a bespoke support package that meets their needs.
We are a One Stop Shop for Schools, Academies, Diocesan Authorities and Multi Academy Trusts, as we do all
aspects of school property support including:
Statutory Compliance Support
Planned Preventative Maintenance
Preparation of Building Development Plans or individual or Trust / Client wide basis]
Project Design / Delivery / Support
Bid Writing / Applications
Procurement Advice & Surveys
Our focus is on building relationships, delivering on our
promises and creating long term partnerships with clients to enable
them get the very best out of their buildings and their limited funding / resources.
Project Delivery & Support [Planned Maintenance / Upgrade / Improvement Schemes]
Headteachers, Governing Bodies, Diocesan Authorities and Trust Boards have an increasing range of responsibilities with regard to their site and buildings. As such, it is essential that school leaders receive effective professional advice regarding the management & Upgrade of these assets.
Concept Education Services Ltd offer an opportunity for a holistic approach to the management, upkeep and improvement of school buildings.
All personnel working on projects have a specialist and long standing, successful history of providing excellent support to schools. Our staff understand what schools need/want from projects and understand that providing inspiring and well maintained accommodation is a key ingredient needed to support teaching and learning.
Our Project Delivery Support is designed around what school leaders have explained that they need. We have developed our support by listening to, and understanding what, our customers want.
For planned maintenance schemes with a value of over £5,000 we would discuss school requirements, develop specifications, obtain quotations with quotations always returned to the school, arrange a pre-contract meeting as required, organise a convenient date for the work to be carried out, inspect the work as the scheme progresses and/or on completion. We would check and agree the quality of the completed work and the accuracy of invoices etc. This service work would incur an additional fee of 10% of the contract sum for the project.
Our Project Delivery Support is provided based on [but is not limited to], the following;
· Initial work with the client, listening, and obtaining an understanding of the key objectives of the project.
· Assessing current accommodation and provide options for consideration
· A review of the required work and an agreed scope of the scheme being developed for agreement by the client before detailed design work commences.
· Assessment of health & safety implications [asbestos & Construction Design Management regulations etc]
· Early notification of any third party costs that may be incurred by the school, as part of the works; Planning Authority or Building Control charges, CDM 2015 Compliance support, any required surveys, any specialist sub consultant fees (such as Structural Engineers etc).
· The provision of a letter setting out the service offer, an outline programme detailing all stages from initial appointment to completion of all works.
Following formal appointment, the preparation of relevant specifications and drawings commensurate with the works being carried out including client sign off prior to procurement.
· Agreement with school regarding the contractors to be invited to quote for the works.
· The procurement of tenders fully in accordance with the relevant client’s finance and contract rules/ standing orders.
· Auditable procurement process to ensure the client is in compliance with expectations of internal / external auditors. This includes all tenders being returned to the client in sealed envelopes for opening / recording to ensure impartiality from Concept Education Services staff.
· A detailed tender report will be provided to enable the client to make an informed decision on the best value tender received.
· Co-ordination and management of the pre-contract meeting and update meetings throughout the project as required.
· Site inspections whilst the construction works are on site and a 24 hour emergency number for the duration of the project.
· Management of the completion and post completion arrangements including the settlement of an agreed final account with the appointed contractor. Provision of all required certification / paperwork etc.
